Management, Print Auditing and Print Accounting for Novell NetWare,
NDPS, Microsoft Windows Active Directory
the Cost of Computer Printing
Pcounter tracks, controls and accounts for printing on Novell NetWare,
NDPS, Windows Windows XP and Microsoft Windows networks.
is a unique print management, print accounting and print auditing
software system that eliminates waste and abuse of network print
resources. Using Pcounter for print metering and print quota management
results in dramatic cost savings - return on investment is measured
print audit trail and reporting of Who printed What, When, Where
and How much
pages sent to any PCL, Postscript, HPGL, Epson ESC/P & ESC/P2,
printer or network device.
- Supports CANON Bubble Jet printers and Ricoh RPCS print drivers.
accounting provided based on area used.
assessment and reporting of total print volumes.
updates user account balances with costs of each print job
enforcement of "print quota" for any network user
restrictions based on paper size, page count, copy count, job
size, job type and document name/type (e.g. HTML).
and cost recovery facilities for projects, departmental and client
- Centralized print
queue management enables viewing and modification of print queues, printers and
releasing of print jobs.
options for allocating print quota and collecting cash via vending
Release Station add-on option for viewing and releasing print
jobs on input of user's password
on all Novell NetWare, Microsoft Windows and Active Directory
Supports printing from any network PC to any PCL, Postscript,
HPGL, Epson ESC/P or ESC/P2 device.
- Easy implementation:
seamless integration with on underlying O/S - no user setup or configurations
options available for integration with card based payment and/or copier control
True Cost of Printing:
The explosive growth of computer networks, lack of user accountability
and the relatively low cost of printer hardware are factors that
have led to print costs being overlooked and often unknown. The
true cost of printing has become a "black-hole" of expense
that needs to be brought back under budgetary control.
NEED for Print Accounting:
There are two main reasons why computer users are often unaware
of the print cost problem?
cost is unknown, usually because they have no means of accounting
have no responsibility for the budget, which pays for the consumable
a first step, Pcounter provides an efficient low cost method of
accurately accounting for all print usage. Once the scale of the
problem has been assessed, Pcounter can be used to enforce disciplines
that eliminate abuse, reduce waste and save costs.
page cost per paper size on each device - plotter accounting can
be configured to charge based on area used.
& Redirection based on cost, paper size, page count, copy
count, job type, job size and document name/type (e.g. HTML!).
- Pcounter's "RULES"
allow jobs over to be stopped from printing (paused or deleted), put to the back
of the queue, rescheduled for later, or redirected to another printer based on
the above criteria.
unsupported paper sizes and job types before they reach any printer.
- Setup optional
customized banner pages.
actions to trigger when low balance limit is reached (Delete the
job, hold or print it anyway).
- Set and customize
optional job notification messages.
Prices and Paper Sizes:
Costs per page per paper size can be set per device or for all devices by default.
Plotter accounting is supported on an "area used" basis - per square
foot or per square meter.
Pcounter allows quotas/limits to be given to individual users and
then prevent printing when a user's quota allocation has been used.
Balances are automatically updated with the cost of each print job.
Users can be given unlimited credit (for pure auditing purposes)
or a "low balance limit" below which certain actions can
be triggered. Jobs can be deleted, put on hold, or printed with
Pcounter can force users to allocate every print job to a predefined client code/project/job
number for charge-back and/or internal accounting purposes.
NetPrint Money Loader:
A wall mounted vending unit, housed in a high security steel cabinet, with mini-VGA
and mini keyboard. Inside is a biscuit PC with onboard network card, high quality
coin and note acceptors and lockable coin and note boxes. Users identify themselves
to the unit using their standard network user name and password. Money can then
be deposited that directly updates their Pcounter print credit account in real
time, with full audit trail. Low cost lease options are now available to make
this an extremely cost-effective option for any organization implementing charging
This is a Win32 command line program, provided with Pcounter, for
managing user account balances. You can type in commands or use
it for batch processing of many accounts at once, to process deposits,
credits, set balances or query balances.
Secure Release with API for Card System Integration
Pcounter Station is an additional piece of software which runs on
a dedicated Windows PC. It is designed to be used in controlled
or pay-to-print environments. After users send print jobs from other
workstations, they can approach the station, select the jobs they
wish to send to the printer, and submit some form of payment through
devices such as card readers or cash machines. Pcounter Station
locks down the PC so that users cannot exit, and the Pcounter Station
software is the only application which is shown on the computers
display. End users and third party software companies can integrate
their own applications with Pcounter Station via a DLL interface
supplied with the software.
Pcounter handles management and accounting of network printing and supports most
of the networked multifunction print and copy devices available from printer manufacturers.
Pcounter does not directly provide accounting for "walkup" copying,
however there are interfaces available to allow integration with other systems
that handle traditional copier accounting, either via a network based device attached
to the copier or smart cards that are used for copy payment. If you are interested
in this subject please contact us to discuss your requirements in more detail.
Trail and Reporting:
All print jobs are logged which provides a detailed audit trail
of who printed what, where, when and how much. Additional extensive
reports are also available showing total print volumes (pages &
jobs) and costs; cross-referenced by user, group, printer/queue,
client-codes and paper size. Reports can be viewed on screen, printed,
output as text, HTML or sent by E-mail.
Power Point Presentation (approx. 900kb)
Click to run Power Point Presentation in your browser or right-click
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